Legal Administrative Assistant

Job summary

Support attorneys in their practice by assisting in the preparation and execution of legal documents, maintaining files and calendars, and performing general administrative / clerical duties.

  • Prepares documents from written and oral dictation; composes, drafts, and revises documents, forms, and postcards as required.
  • Schedules couriers, notarial services, and other special functions as needed.
  • Transmits documents to internal and external clients and other agencies via appropriate method of service.
  • Opens, reviews, and directs incoming mail.
  • Composes, types, and distributes correspondence, including e-mail and faxes.
  • Organizes and maintains file system; processes all documents for appropriate filing.
  • Answers and screens telephone calls, assisting callers whenever possible without giving legal advice; arranges conference calls.
  • Coordinates attorney appointment and due date calendars, ensuring that all dates are met.
  • Arranges and coordinates travel and prepares expense reports.
  • Processes client disbursements, expense reports, and timesheets.
  • Ensures that billable hours are input into computer system correctly and in a timely manner.
  • Conducts research as requested utilizing appropriate reference sources.
  • Assists in development and implementation of office systems and procedures as needed.
  • Assists with specials projects as assigned.
  • Performs general clerical duties including but not limited to filing, photocopying, faxing, and mailing as needed.
  • Demonstrates a high level of professionalism in dealing with confidential and sensitive issues.
  • Performs other related duties as assigned by management.
  • Associate degree (A.A) or equivalent, three to five years related experience, or equivalent combination of education and experience.
  • Excellent verbal and written communication skills.
  • Excellent grammatical and spelling skills.
  • Keystroke of minimum 60 wpm.
  • Commitment to excellence and high standards.
  • Strong organizational, problem-solving, and analytical skills; able to manage priorities and workflow.
  • Ability to understand and follow written and verbal instructions.
  • Ability to deal effectively with a diversity of individuals at all organizational levels.
  • Good judgement with the ability to make timely and sound decisions.
  • Ability to work independently and as a member of various teams and committees.
  • Versatility, flexibility, and a willingness to work within constantly changing priorities with enthusiasm.
  • Acute attention to detail.
  • Demonstrated ability to plan and organize projects.
  • Ability to perform diversified clerical functions and basic accounting procedures.
  • Ability to effectively communicate with people at all levels and from various backgrounds.

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